- In Office 365 your options are either to go down the route of a Premium plan and litigation hold which can be time-consuming to restore from, or to choose a third party like MailStore which protects your messages, offers a quick way of getting them back and also that extra layer of security against the more determined employees, by being in a.
- Emails are a valuable source of information for home users, too. A large amount of data and important files are saved in the form of emails. With MailStore Home, you can backup all emails in a secure and central archive, even if they are distributed across different computers, programs or mailboxes.
Today sees the latest point release in the roadmap of German developer MailStore, and in addition to a long list of fixes there are a couple of interesting new developments which have caught our collective Zen Software eye.
Log In Office 365 Email
Although some plans of Office 365 come with the option to archive emails, users of Office 365 can benefit from deploying an additional third-party tool like MailStore Server! White Paper: Archiving Emails in Microsoft 365 While Microsoft 365 is a powerful platform, SMBs should take good care to preserve and keep their emails available. This free white paper from market research firm Osterman Research provides you with a thorough overview of the email archiving options for SMBs that are using Microsoft 365. Archiving Emails in Microsoft Office 365 June 5, 2020 - 4 minutes read. Did you know that even Microsoft Office 365 customers aren’t automatically protected against data loss? Businesses therefore need to take action themselves if they want to preserve their emails in the long term.
Version 9.2’s ‘juicy bits’ that I’ll talk a little more about in this post include:
- Independence from the Windows scheduler
- A great new synchronisation feature for users of Office 365
- Better handling of large search results in the MailStore clients
- Support for the new 64-bit version of MDaemon
Independence from Windows scheduler
As you may already be aware, earlier versions of MailStore made use of the Windows scheduler to control and organise tasks. In the last major release, we moved away from using it to control the archiving jobs themselves, instead upgrading to a more efficient system that continually updates the archive data throughout the day.
Today’s release sees that taken a step further as we move completely away from reliance on the Windows tool to a totally independent scheduling system developed by MailStore.
So what does this mean in real terms?
Simple, incremental, scheduled backups
It’s now very straight-forward indeed to create a backup routine for your MailStore archive data. Use the MailStore GUI to set up a scheduled backup which first takes an initial full copy and later updates that with the incremental changes.
Office 365 Login Portal
This feature is designed to enable you to create a fast, automated mirror copy of your archive in another location, ready for inclusion in your routine backup schedule using either BackupAssist, another 3rd party tool or Windows built-in backup.
Automated maintenance tasks
MailStore now has the ability to perform any of the management functions previously available by API (there’s an exhaustive list of API commands on MailStore’s web site).
What we think is likely to appeal most to you is those tasks which keep your archive healthy and efficient, all of which can now be automated within the software.
This includes the scheduling of various database maintenance to run in unsociable hours, so tasks such as integrity checks, compression and re-indexing of email. They’re also many of the things even we’ve neglected to do in the past but that will definitely have a positive impact on performance.
Run specific archive jobs
Your main archiving routine is ideally something you want to set and forget. However, outside of that, if you’ve got any more niche requirements you can want to cater for it is now possible to do set up individual jobs to do things like archive remote IMAP accounts or run a pruning policy on specific mailboxes.
Screenshot: MailStore’s new scheduler options
Office 365 Directory Services Sync
Microsoft have just announced some improvements to their archiving features, but the appeal of using MailStore with Office 365 still remains. It’s essentially spreading the risk and reducing the total reliance on a cloud provider for storage of your businesses email.
In the past you would have needed to either create users manually in MailStore, or linked them to a local Active Directory account in order to create them. In version 9.2 you’ll find MailStore will synchronise directly, which means it’s very simple to manage users automatically, particularly handy for small businesses running either a cloud platform server or workstation O/S.
See this guide on MailStore’s web site for more details.
If you’re new to archiving Office 365, there’s a setup guide here and you might also find this recorded webinar of interest.
Other improvements to note
Large results handling
If you use either the Outlook Add-in, desktop client or web client, and find you’re performing searches which bring back large numbers of results, you’ll be pleased to hear that MailStore is now much better at dealing with those.
Mailstore Client Download
Don’t forget to update your add-in or client if you’re upgrading the main server version!
Support for MDaemon 64-bit
MailStore partner with the Exchange Alternative, MDaemon Messaging Server. The already excellent integration with MDaemon is topped off in this release by the announcement of full 64-bit support.
Download and release notes
For full details of every update in this release, please see the release notes.
For the latest installation files see our downloads page.
Happy upgrading!